Receptionist / Administrative Assistant

Pay Rate: $18.00 Per Hour
Location: St Charles, IL. 60174
Shift Hours: 8 am to 4:30 pm
Shift Days: Monday-Friday
Job Type: Temp-Hire

Job Requirements / Job Description:

  • Primary Function: (Describe the purpose of this position to the Department/Function. Status in terms of primary objectives and targets. What is the reason for this position?)
Manage the front desk and greet visitors in a professional and welcoming manner. Performs administrative support to a variety of individuals, including executive management, accounting, and human resources. It provides a great first impression on guests. 
  • Primary Duties and Responsibilities: (Describe the 5 essential activities that are performed to carry out the objectives of the position, including important tasks, responsibilities, projects, and decisions.)
  1. The Answers multi-line phone system receives accurate messages and transfers phone calls to the right person. He greets customers and visitors and makes sure that visitors are properly registered.

  2. Processes incoming and outgoing mail, orders, and stores office supplies, ensures message screens are up to date, and performs other similar general administrative/support tasks. Enter vendor invoices.

  3. Supports the management team with administrative needs, including formatting presentations, compiling reports, searching the internet, entering data, collecting and mailing payments to suppliers and customers, scanning, copying, and faxing documents, and arranging travel.

  4. Assists walk-in applicants with employment kiosks and the online application process and monitors Floor 2 guests and walk-in visitors through the camera system.

  5. She manages the conference rooms and reception area, including making sure the rooms are clean and presentable, set up with materials, snacks, and lunches. Help with cleanup, making sure kitchens are stocked and the area is ready to use. 
Additional Responsibilities: (List additional non-essential tasks that are nevertheless typically performed by the job holder. This is a list of some, but not all, responsibilities.)   
  1. Help with special projects for CEOs.
  2. Create/send purchase orders for office supply purchases.
Required Skill/Knowledge: (What specific types of Skills/Knowledge are required to perform the job? What type/amount of experience is required?) 
Have an intermediate knowledge of MS Office, am highly organized, and able to prioritize. Excellent verbal and written communication skills and time management skills. Extremely professional and able to maintain professionalism in all situations. Ability to handle sensitive and confidential information, and work independently. Spirit of hospitality, professional courtesy, and teamwork. Service orientation, internal and external customer orientation. Attention to detail. Multitasking, adaptable/flexible.
Preferred Skills/Knowledge: (Ideal Skill Set) 
Bilingual Spanish/English, experience in ERP systems, ISO exposure
1. Level of Education/Certification Required: 
High School Diploma or GED
2. Problem-Solving: (What are the day-to-day challenges or issues encountered in completing the objectives of the position?
Describe the variety and complexity of the problems and the nature of any creativity that can be applied regularly?)  
Manage multiple priorities and frequent interruptions. Preparation for visitors/clients and events. You will serve as a gatekeeper, sometimes required to deal professionally and courteously with unexpected visitors who are not dating or are trying to obtain information that we want to keep confidential (phone numbers, names, etc.) 
Internal/External Contacts: (Describe the nature, motive, and frequency of contacts with others that are made in the performance of the job.)  
Internal: All departments
External: Suppliers, customers, requesters
Responsibility/Supervisory Authority for: (Total number of exempt and non-exempt reports. Authority to make what kind of decisions).  
Order supplies and/or refreshments within budget, schedule conference rooms and manage reservation conflicts, coordinate with coworkers on front desk coverage, and correct issues that might not make a good first impression.
Promotion Opportunities: (Possible Career Path) 
Human Resources Associate, Operations Administrative Assistant, Accounting Administrator, Customer Service Representative.
Participation in the work: Yes 
Additional Information:
Either location may be required to be covered. You must have your own transportation and a valid driver’s license to travel between plants. You may be exposed to the manufacturing plant and the smell of plastics. You can sit for long periods; you will work with diverse cultures and with internal and external clients. Other duties as assigned.
Language Requirement: Bilingual