Executive Administrative Assistant

Location:  Elgin, IL 60123
Job Type: Internal Direct-Hire.
Hours: 8:00 am -5:00 pm
Shift: 1st.
Pay Rate: $21-23
Schedule: Monday to Friday


  • 401(k) matching
  • Tuition reimbursement
  • Health insurance
  • Vision insurance
  • Dental insurance
  • PTO
  • Holidays
  • Vacations

Main Tasks:

  1. Manage executive calendars, appointments, and meetings, ensuring efficient scheduling and coordination.
  2. Prepare and edit correspondence, presentations, reports, and other documents as needed.
  3. Coordinate travel arrangements, accommodations, and itineraries for executives.
  4. Act as a liaison between executives and internal/external stakeholders, handling communications and inquiries with professionalism and discretion.
  5. Assist with special projects and initiatives as assigned, providing research, analysis, and administrative support as required.
  6. Organize and maintain filing systems, databases, and records, ensuring accuracy and accessibility of information.
  7. Prepare and process expense reports and invoices in a timely manner.
  8. Assist with event planning and coordination, including meetings, conferences, and company functions.
  9. Manage office supplies inventory and procurement, ensuring adequate stock levels and cost-effectiveness.
  10. Uphold confidentiality and discretion in handling sensitive information and communications.


  1. Proven experience as an executive administrative assistant or similar role.
  2. Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software.
  3. Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
  4. Strong communication and interpersonal skills, with a professional and courteous demeanor.
  5. High level of attention to detail and accuracy in work.
  6. Ability to maintain confidentiality and exercise discretion in handling sensitive information.
  7. Flexibility and adaptability to changing priorities and responsibilities.
  8. Bachelor’s degree or equivalent experience preferred.
Admin Assist