Executive Administrative Assistant
Location: Elgin, IL 60123
Job Type: Internal Direct-Hire.
Hours: 8:00 am -5:00 pm
Shift: 1st.
Pay Rate: $21-23
Schedule: Monday to Friday
Benefits:
- 401(k) matching
- Tuition reimbursement
- Health insurance
- Vision insurance
- Dental insurance
- PTO
- Holidays
- Vacations
Main Tasks:
- Manage executive calendars, appointments, and meetings, ensuring efficient scheduling and coordination.
- Prepare and edit correspondence, presentations, reports, and other documents as needed.
- Coordinate travel arrangements, accommodations, and itineraries for executives.
- Act as a liaison between executives and internal/external stakeholders, handling communications and inquiries with professionalism and discretion.
- Assist with special projects and initiatives as assigned, providing research, analysis, and administrative support as required.
- Organize and maintain filing systems, databases, and records, ensuring accuracy and accessibility of information.
- Prepare and process expense reports and invoices in a timely manner.
- Assist with event planning and coordination, including meetings, conferences, and company functions.
- Manage office supplies inventory and procurement, ensuring adequate stock levels and cost-effectiveness.
- Uphold confidentiality and discretion in handling sensitive information and communications.
Required:
- Proven experience as an executive administrative assistant or similar role.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software.
- Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
- Strong communication and interpersonal skills, with a professional and courteous demeanor.
- High level of attention to detail and accuracy in work.
- Ability to maintain confidentiality and exercise discretion in handling sensitive information.
- Flexibility and adaptability to changing priorities and responsibilities.
- Bachelor’s degree or equivalent experience preferred.