Compile information and records to draw up purchase orders for procurement of materials and services. Manage negotiations, ensure usage of appropriate purchasing policies and procedures, work with vendors to resolve product issues, as well as scoring vendors to ensure the highest vendor reliability, quality and service, establish savings goals and communicate savings

performance. Ensure receipt of all product documentation and identify the need for any additional documentation that relates to both current and impending FDA regulations or SQF requirements.

Key Responsibilities:

• Procurement of Raw Food Materials:
  • Source and purchase raw food materials in line with production requirements and company
  • Evaluate and select suppliers based on quality, cost, and delivery
  • Negotiate contracts, terms, and pricing with suppliers to achieve the best possible

ERP System Management:

• Utilize ERP systems to manage purchase orders, track inventory levels, and maintain accurate procurement records.
• Ensure data integrity and accuracy in the ERP
• Generate and analyze reports to monitor procurement performance and identify areas for improvement.

Compliance with GMPs:

• Ensure all purchasing activities comply with GMP standards and regulatory requirements by working closely with our SQF Practitioner and Plant

Supplier Relationship Management:

• Build and maintain strong relationships with suppliers to ensure reliable supply
• Address and resolve any issues or discrepancies with suppliers promptly and
• Conduct regular supplier performance reviews and implement corrective actions as

Documentation and Reporting:

• Prepare and maintain accurate records of purchase orders, invoices, and delivery
• Compile reports on procurement activities, cost savings, and supplier performance for management review.
• Ensure all documentation is up-to-date and readily accessible for audits and
• Consolidate BOLs, packing lists, invoices and all documents related to an
  • Review, approve, receive order in QuickBooks and submit to
• Maintain and assess current pricing on packaging materials and ingredients to ensure case pricing is accurate and reflects current
  • Identify both increase and decrease price changes that impact product
  • Update Master Costing spreadsheets as

Qualifications:

• Education:
  • High school diploma or equivalent

Experience:

• A Minimum of 3 years of experience in purchasing raw food materials or a related
• Experience with ERP systems (e.g., SAP, Oracle, Microsoft Dynamics, Fishbowl).
• An understanding of GMPs and regulatory documentation requirements in the food

Skills:

• Excellent negotiation and communication
• Strong organizational and time management
• Proficient in Microsoft Office Suite (Excel, Word, Outlook).
• Ability to work independently and as part of a
• Attention to detail and a high level of accuracy in record-
• Excellent applicable mathematics skills

Working Conditions:

• This is a position with the possibility of extension based on performance and business

Standard office environment with occasional visits to production areas.