Adminisitrative Assitant

Location: West Chicago, IL.
Job Type: Full-time.
Hours: 08:00 a.m. – 5:00 p.m.
Pay: $25.00 – $30.00 p/h
Shift: 1st.
Full time.

Description Job:

The Administrative Assistant is dedicated to providing administrative support for the day-to-day activities and operations of the department. The Administrative Assistant will be responsible for helping the department maintain high standards of excellence and professionalism. This position is critical to the smooth operation of our organization, and must be filled by a highly competent and capable professional who can adapt to a fast-paced, ever-changing environment.


  • Work authorization (Required).
  • Administrative assistant: 3 years (Preferred).
  • Ability to identify errors and solve problems.
  • Knowledge of accounting and bookkeeping principles;
  • Data entry.
  • Dealing with Complexity.
  • Proficiency with technology.
  • 1 – 3 years of bookkeeping experience.
  • Minimum three years of bookkeeping experience.
  • Ability to maintain confidentiality of sensitive data.
  • Strong organizational skills;
  • Good oral and written communication skills and the ability to handle situations.
  • Ability to prioritize work.
  • Experience with law firm billing or other professional service firm and accounting software (i.e., QuickBooks) as well as.
  • Microsoft Office Products.
  • QuickBooks and other accounting software.
  • An associate degree in accounting, finance or business an advantage.

Main activities:

  • Work for a variety of managers, taking notes and documents, processing transactions and data, setting appointments, and scheduling meetings.
  • Learn multiple tasks quickly.
  • Work in a fast-paced environment.
  • Work on deadlines.
  • Handle confidential information.
  • Take notes and document meetings.
  • Process transactions and data efficiently.
  • Set appointments for people in the company.
  • Schedule meetings for staff and executives.
  • Enter accounts payable invoices.
  • Issue invoices to customers and collect payment in a timely manner.
  • Record sales and deposits For clients.
  • Maintain an organized and streamlined accounting system for various clients on a timely basis.
  • Process invoices from multiple vendors and reconciling purchasing orders to vendor invoices.
  • Process weekly accounts payable payment batches.
  • Excellent interpersonal, oral and written communication skills.
  • Performs bookkeeping including bank deposits, accounts payable, accounts receivable, and appropriate monthly and quarterly reporting.
  • Collaborates with the others in the department to support overall company goals and objectives.
  • Oversees and manages sales tax reporting requirements. 
  • 5+ years of bookkeeping. experience.
  • Bank account reconcilement for multiple companies.
  • Maintain updated state accounting structure and detail requirements.
  • Some Human Resources tasks as requested.
  • Prepare statements, invoices, and vouchers.


Compensation negotiable based on qualifications.